Enhancing Your Business Efficiency with IT Asset Management Software

Enhancing Your Business Efficiency with IT Asset Management Software

IT Asset Management (ITAM) Software is designed to oversee and monitor the IT assets within a network. By utilizing IT asset management solutions, you can track an asset throughout its entire lifecycle within the organization. Whether managing LAN or remote endpoints, ITAM software allows you to efficiently handle both hardware and software assets from a central location, accessible via your laptop or mobile device.

Similarly, ITAM software helps keep track of digital assets. With features like asset scans, you can configure alerts to notify you of any changes detected in the hardware or software inventory. Endpoint Central's IT Asset Management Software is a leading solution that offers seamless management of both physical and digital assets, along with predefined inventory reports and email notifications, all from a single console.

IT Asset Tracking

Tracking your IT assets involves monitoring the entire lifecycle of a device, from provisioning to disposal. This ensures that assets are fully utilized and replaced or retired when necessary. Effective asset monitoring helps organizations reduce operational costs by keeping track of assets' location, condition, and usage. This prevents unnecessary purchases, losses, thefts, and depreciation, ultimately saving money. Efficient asset tracking also improves resource allocation and asset utilization.

Key Features of IT Asset Management Tools

Here is a comprehensive list of IT asset tracking and management features offered by our ITAM solution:

Periodic Asset Scans

In today's fast-paced environment, devices are frequently replaced or upgraded. As an IT Administrator, it’s crucial to keep track of these changes using an IT asset management system to ensure only authorized devices connect to your network. ITAM software scans your network periodically to fetch inventory details and detect any changes. You can perform asset scanning in various ways:

• Post-install: Initiated when the agent is first installed on the machine.

• Scheduled: Regular automated scans based on a predefined schedule.

• Scheduled-user: Triggered when a less privileged user is logged in at a scheduled scan time.

• Notify: Triggered by software installation or uninstallation.

• Notify-user: Similar to notify scans but focused on user-specific software changes.

• On-demand: Manually initiated by the Administrator.

• Tray-icon: Manually triggered by the user from the agent tray icon.

• FS-server: Quick scan initiated by the server for partially saved differential data.

Software License Management

An IT asset management system ensures license compliance, helping you avoid hefty non-compliance fines during software audits. ManageEngine's ITAM software simplifies this process by automatically detecting compliance status. If software is under-licensed, you can either add more licenses or uninstall the software from the required number of computers.

Hardware Warranty Management

Tracking hardware warranties with an ITAM tool can save unnecessary maintenance costs. This software detects warranty details for devices from manufacturers like Dell, Lenovo, Toshiba, and HP. It also provides pre-configured reports for devices with expiring or expired warranties.

Real-Time Inventory Alerts

Set up real-time notifications for events such as new software installations, hardware component changes, under-licensed software usage, or low disk space. These alerts help you stay informed and act promptly.

Software Metering

Reduce expenses by monitoring the usage of commercial software. ITAM tools like Endpoint Central provide detailed reports to help you determine if software usage justifies the cost, enabling informed procurement decisions.

Certificate Management

Organizations are increasingly using digitally signed certificates for authentication. Endpoint Central allows you to create, distribute, and renew certificates, ensuring secure access to applications like Exchange servers, Wi-Fi, and VPNs.

• Trust certificates: Used by admins to authenticate all users.

• User-specific certificates: Issued by Certificate Authorities (CAs) for individual users.

Geofencing

Geofencing creates a virtual boundary to protect devices containing sensitive data. Endpoint Central marks devices leaving the geofence as non-compliant and triggers actions such as notifying administrators, locking the device, or wiping data.

Power Management

Optimize power consumption of hardware in your network with Endpoint Central. Create and apply power schemes, shut down idle computers, and monitor battery levels to save money and energy.

USB Device Management

Monitor and control the use of USB devices to protect company data and security. Restrict or disable devices based on roles, departments, or manufacturer type. Track device usage for future auditing.

Software and Hardware Inventory

Stay informed about your network assets with in-depth reports on hardware and software. ITAM tools provide the data needed to make informed decisions about acquiring new assets, reducing unnecessary expenses.

File Scanning

Gain visibility into the types of files present in your network by setting up rules and scheduling scans. Notify users to delete unnecessary files on computers with low disk space.

Prohibit Software and Block Executables

Ensure compliance by prohibiting unauthorized software and creating auto uninstall policies. Block executables to prevent malicious software from running and compromising security.

IT Asset Management (ITAM) Best Practices

Given the number of assets in enterprises, ITAM can be daunting. Here are some best practices to ensure optimum results:
Continuously evolve your ITAM strategy.

• Set up real-time notifications for hardware/software changes.

• Analyze usage statistics before renewing software licenses.

• Enable real-time alerts for license compliance and software changes.

• IT Asset Management Made Simple

IT asset management involves operations such as identifying, discovering, procuring, managing, monitoring, and disposing of assets. Effective ITAM, including Hardware Asset Management, Software Asset Management, and Digital Asset Management, is crucial for organizational productivity. By monitoring and managing assets with ITAM software like Endpoint Central, organizations can save time, manpower, and money. Endpoint Central automates routine tasks and offers a comprehensive overview of asset status, making IT asset management simpler and more effective.